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The Purchases module in MyStockPulse covers the full supplier workflow: creating orders, tracking shipments, receiving stock, and keeping vendor records organized. Use it to make sure inventory arrives on time, in the right quantities, and is properly recorded.

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Purchasing Workflow

Follow these steps to move a purchase from creation to receipt.
1

Create a purchase

Go to Purchases > New Purchase. Add the vendor, then select the products, quantities, and unit prices. Review the grand total and confirm. The purchase starts with a status of Created.
2

Mark in transit

When the supplier ships the order, open the purchase and change the status to Transit. Only purchases with a Created status can be marked in transit.
3

Receive stock

When the shipment arrives, open Receive Stock, select the purchase, and compare the delivered items to the order. Confirm the actual quantities received and record any damaged or missing units before completing the receipt.
4

Review in All Purchases

Go to All Purchases to see every order and its current status. Statuses are Created, Transit, or Received.
Once a purchase is marked in transit, the destination store is locked and cannot be changed. Make sure the correct store is selected before you update the status.

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Vendors and Expenses

Maintain vendor records in the Vendors section so you can quickly add them to new purchases and track your supplier relationships over time. Use Expenses for operating costs such as rent, utilities, or services. These appear in reporting but are not treated as inventory purchases and do not affect stock quantities.