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MyStockPulse workspaces can contain sensitive business information: product costs, profit reports, customer records, stock movements, billing details, and team activity. Permissions help business owners control who can view data, create records, and change important settings. Most businesses can start with four practical roles: owner, administrator, manager, and cashier.

Owner

Controls the business workspace, billing, team access, stores, products, reports, integrations, and subscription details. Keep this role limited.

Administrator

Helps run the business at a high level. Administrators may manage stores, products, inventory, purchases, sales, team members, and reports.

Manager

Usually operates one or more stores. Managers may manage stock, receive purchases, review store reports, handle adjustments, and supervise cashiers.

Cashier

Mainly uses point of sale. Cashiers can search products, record sales, accept payment, and print receipts without managing billing or business settings.

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Store-Level Access

If your business has more than one store, assign users only to the stores they work in. This keeps sales and stock activity clean. For example, a cashier at Store A should not accidentally record a sale in Store B. A manager responsible for two stores can be given access to both stores. Store access selection screen for a MyStockPulse team member

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Set Permissions Safely

Use the principle of least privilege. Give users enough access to do their job, but not more than they need. Before giving elevated permissions, ask whether the person needs to:
  • See financial reports
  • Update product costs
  • Manage team members
  • Access all stores
  • Change business settings
  • Manage billing or subscription details
If they do not need those abilities, choose a more limited role.

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Review Access

Review team access regularly, especially when:
  • A staff member changes role
  • A staff member leaves the business
  • A new store opens
  • Billing responsibility changes
  • You notice unusual activity
Remove or reduce access when a user no longer needs it.

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Common Permission Issues

If a user cannot see a page, they may not have permission for that feature or may be assigned to the wrong store. Confirm their role, store access, and selected business. If a user can view data but cannot create records, they may have view-only access or the business may be in a restricted billing state. If a user recorded activity in the wrong store, review their store access and train the user to confirm the active store before recording sales or stock movements.
Keep ownership permissions limited, use administrator access only for trusted senior users, give cashiers a focused role, and review access monthly or whenever staff changes.