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The Inventory module in MyStockPulse is your central place to know what you have, where it is, and what needs attention. Use it to monitor quantities across stores, react to low-stock warnings, move goods between locations, record damage, and audit every stock change.

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Stock Overview

The Stock Overview gives you a snapshot of quantities across products and stores. Open the Inventory section and choose a specific store from the filter, or select All Stores to see a business-wide view. For each product, review:
  • Current Stock: the quantity available for sale or fulfillment right now
  • Initial Stock: the starting quantity recorded when the product was first added
  • Reorder Level: the threshold that triggers a low-stock warning
Use the store filter to compare availability across locations before promising stock to customers or planning replenishment.

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Low Stock Alerts

MyStockPulse identifies products that have reached their reorder level so you can prioritize replenishment before they go out of stock. Review the Low Stock Alerts list regularly, especially for fast-moving items. Set reorder levels that reflect actual demand and supplier lead time. A product that sells quickly and takes two weeks to restock needs a higher reorder level than a slow-moving item with next-day delivery.

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Transfers

Transfers let you move stock between stores when one location has surplus and another has demand. To create a transfer:
1

Open Transfers

Go to Inventory > Transfers and click New Transfer.
2

Choose stores

Select the From Store and To Store.
3

Add products

Choose the products and enter the quantities to move.
4

Send

Save and send the transfer. The destination store must verify receipt before the transfer is treated as complete.
The receiving store should confirm what actually arrived before finalizing the transfer.

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Damage Records

When stock becomes unusable, record it as damaged so it is no longer available for sale. This keeps your available quantities accurate and helps you track loss over time. To record damage, add a damage entry with the product, quantity, store, and reason. Common reasons include breakage, expiration, spoilage, or defects. The quantity recorded as damaged is removed from current stock immediately.

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Stock Movements

Stock Movements is a chronological audit trail of every stock-in and stock-out event. Use it to investigate why a quantity changed: sales, purchase receipts, transfers in or out, damage records, and adjustments all appear here with timestamps. Filter by product, store, or movement type to narrow your search when reconciling numbers or answering questions from your team.

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Receive History

Receive History shows previously received inventory so you can review what arrived, when, and against which purchase order. This is useful when confirming supplier deliveries or checking past receipt quantities before placing a new order. For the full purchasing workflow, see Purchases and Vendors.
Set realistic reorder levels based on weekly sales velocity and supplier lead time. Review them monthly during your first quarter on MyStockPulse, then quarterly after that.

Product Import

Prepare product CSV files, map columns, preview errors, and review import history.

Purchases and Vendors

Create purchase orders, receive stock, and manage supplier records.

Multi-Location

Create stores, plan transfers, and use location data for smarter decisions.